TEIGNMOUTH JAZZ CONSTITUTION
Registered Charity No. 1086155
(Adopted to include amendments approved at EGM on 20th April 2012)
The name of the charity shall be ‘Teignmouth Jazz’ [formerly known as ‘Friends of Teignmouth Jazz Festival’] and hereinafter referred to as The Society.
The objects of The Society shall be to promote, improve, develop and maintain public education in and an appreciation of, the art and science of jazz music in all its aspects, by the presentation of public concerts and educational activities; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Management Committee may from time to time determine.
The members of The Society shall be those who pay in advance an annual subscription as determined by the Management Committee.
- Officers and Committee
The management of The Society shall be in the hands of a Management Committee, [to be also known as The Jazzteam], elected at the Annual General Meeting, this to comprise no fewer than six and no more than nine persons, holding office until the next Annual General Meeting but being then available for re-election. In addition the Committee shall have the power to co-opt up to three further members with full voting rights. From their number and at their first meeting after election, the Committee shall elect their Officials, namely a Chairperson, a Secretary and a Treasurer. The quorum for all meetings shall be five persons with the chairperson holding a casting vote. The Committee shall have the power to invite appropriate persons and representatives of supportive organisations to attend their meetings, but such invitees shall have no voting rights. The Committee hall be responsible for The Society’s concerts and other related events and for the associated financial arrangements.
In furtherance of The Society’s objects but not otherwise, the Committee may exercise the following powers to:
[a] raise funds and invite contributions, provided that in raising funds they shall not undertake any substantial permanent trading activities and shall confirm to any relevant requirements of the law.
[b] buy, take on lease or to exchange any property necessary for the achievement of the objects and to maintain and equip it for appropriate use.
[c] borrow funds subject to any consents required by law and to charge all or part of any property of The Society against such borrowings.
[d] employ such staff [who shall not be members of the Management Committee] as are deemed necessary for the proper pursuit of the objects and to make all reasonable and appropriate provision for their remuneration, as required by law.
[e] co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of The Society’s objects, or of similar charitable purposes and to exchange information and advice with them.
[f] establish or support any charitable trusts, associations or institutions formed for all or any of The Society’s objects.
[g] appoint and constitute such advisory sub-committees as are considered appropriate.
[h] terminate the membership of any subscribed individual, provided that the decision of the Committee [with the exception of [i] the individual concerned if a current member of the Committee and [ii] any member of the Committee making or connected with the complaint against the individual] is unanimous both as to the termination and as to there being good reason for it and provided that the individual concerned shall have the right to be heard by the Committee, accompanied by a friend if desired, before a final decision is made. In such instances any subscription paid is forfeit.
[i] to do all such other lawful actions as are appropriate for the achievement of The Society’s objects.
- Equal Opportunities
No individual shall be excluded from membership of The Society, or be de-barred from any official capacity on the Committee on the grounds of sex, race, colour, religion, sexual orientation or political affiliation.
[a] The Society’s financial year shall be the Calendar year, with subscriptions due on 1 January. New members joining after that date will not have pro-rated subscriptions, except that after 1 October when any subscription paid will then be deemed to run until the end of the following year.
[b] a banking account shall be maintained in the name of The Society and any cheques drawn shall be signed by any two of the three elected Officers; an appropriate bank mandate shall be lodged with The Society’s bank and amended as and when necessary.
[c] The Society shall receive donations, grants in aid and financial guarantees. Tickets for any or all of its concerts or other events shall be offered for sale to the public.
[d] The income and property of The Society, however derived, shall be applied solely towards promoting the objects of The Society as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the current Management Committee except in payment of legitimate expenses incurred on behalf of The Society.
In the event of The Society being wound up, any assets remaining upon dissolution after the payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having similar objects to those of The Society.
- Annual General Meeting
Within six months of the end of The Society’s financial year, at least 14 days’ notice shall be given to the members [either written or circulated electronically] of the Annual General Meeting, together with the Agenda. Members wishing to have an item added to this agenda shall submit same to the Secretary not less than 10 days beforehand.
- Extraordinary General Meeting
An EGM can be called by the Committee in the manner of an AGM, or by any member in writing signed by not less than 20% of the subscribed members. In either case 14 days notice is required, to be accompanied by the Agenda.
The annual financial statements shall be audited or examined to the extent required by the Charities Commission and if acceptable to them, scrutinised by a person who is independent of the Committee and then presented to the members for approval at the Annual General Meeting, but be available to any subscribed member thereafter on request to the Secretary.
This constitution may be amended or revised by a two-thirds majority present at any Annual or Extraordinary General Meeting, provided that 14 days notice of the proposed amendment or revision has been circulated to all members [in writing or electronic form] and that nothing therein contained shall authorise any amendment or revision which shall have the effect of The Society ceasing to be a charity.